Skip to main content
NSW Government logo NSW Volunteering logo

Sign in to view your email alerts and activity

Secretary

  • Location: Hilton SA
  • Commitment: Regular - more than 6 months
  • Category: Health
  • Time Required

    Monthly meetings approx. 2 hours on Mondays including 2 hours per week.

  • Suitable for
    • Skilled Volunteers
  • Type of work
    • Governance, Boards & Committees
    • Administration & Office Management
    • Writing & Editing
  • Training

    Induction and ongoing relevant training

  • Reimbursement

    Small ad hoc office purchases and travel expenses for guest speaking and committee engagement

  • Requirements
    • National Police Certificate *
    • Driver's Licence (C)

    Experience

    Previous experience on a committee / board (highly desirable)

    Experience working with volunteers (highly desirable)

    Current and valid driver’s licence

    Knowledge

    Understanding of the not-for-profit sector

    Broad knowledge of stroke risks, symptoms, prevention and recovery

    Personal skills and abilities

    A positive team player

    Personal drive and enthusiasm

    Excellent verbal and written communication skills

    Problem solving skills

    Flexibility to manage multiple priorities

    Accountability for tasks undertaken and ensuring deadlines are achieved

    Networking and collaboration skills

    Special conditions

    All actions must be in line with the Stroke SA Constitution, policies and procedures

    A satisfactory national police clearance is required

    Annual performance reviews will be required

    Work Health and Safety training is required to be undertaken

    Must provide a current resume and 3 referees

    Must be prepared to participate in training and planning activities

    Beneficial if willing to contribute outside normal business hours

    Beneficial if prepared to undertake travel

    Please Note:
    * During the Covid-19 pandemic, organisations should be providing all necessary Covid-19 safety protection measures for volunteers following the advice of both the Sate or Territory Governments and the Federal Government. Your safety and wellbeing is your priority. Familiarise yourself with the most up-to-date requirements and advice from the Australian and NT and SA State Governments.
    * As each organisation provides different levels/types of insurance, volunteers are reminded to check with the organisation as to the type of insurance provided for volunteers (e.g. Volunteer Personal Accident Insurance).
    * Best practice volunteer involvement recommends that a volunteer role should not be more than 15-16 hours per week.

    * May be arranged via the Organisation. Details to be provided on expression of interest.

Job type 2-year committee term, to a maximum of 3 consecutive two-year terms, unless an office bearer with a maximum of 5 consecutive years in that position.

Part-time (approximately 2 hours per week).

Initial term will be subject to a performance review at 6 months, with subsequent 12 monthly performance reviews.

Additional terms are dependent on results of voting at Annual General Meetings.

An exit interview will be undertaken on completion of the final term.

Some travel and general expenses will be reimbursed if approved within the scope of the role.

Additional documents The Stroke SA Inc. Constitution should be read in conjunction with this job description, paying particular attention to Section 6: The Committee.

Direct reports Nil

About Stroke SA Stroke SA is a not-for-profit organisation based in Hilton South Australia 5033. Our aim is to provide support and information to people who have had a stroke and their carers. We also provide information to individuals and the community to assist in the prevention of stroke and rehabilitation for those with stroke.

Job purpose The Stroke SA Committee manage and control the affairs of Stroke SA including those activities required to fulfil the objectives of Stroke SA. The secretarial role is to be carried out in accordance with the Stroke SA Constitution and this job description.

Duties and responsibilities (all committee members)

Attending and contributing to monthly committee meetings and participating in voting at meetings, unless such voting involves a conflict.

Stroke SA Job Description

Declaring any conflict of interest that becomes evident at any time during the term.

Joining sub-committees where time allows and the purpose/s of the sub-committee matches the member’s skills, experiences and interests.

Actively promoting Stroke SA services to individuals, community groups including Stroke Support Groups, medical, nursing, allied health and scientific professionals and organisations, as well as the public.

Review and accept / decline applications to be a Stroke SA member.

Actively participate and provide input into planning and training sessions.

Provide input into the review and creation of Stroke SA policies and procedures.

Provide back-up assistance for other committee members as required.

Draft information for input into Stroke SA publications.

Participate in the Annual General Meetings (AGM’s).

Review and provide feedback on research and development plans for fundraising, sponsorship, grant applications, marketing and other revenue generation including bequests and donations.

Review and provide feedback on requests for stroke research funding.

Adhere to work health and safety policies and procedures.

Adhere to a culturally aware environment and contribute to understanding of cultural diversity.

Secretary specific duties and responsibilities

Call meetings in accordance with the Constitution.

Keep records of the association, including the Constitution, policies, member register, meeting minutes / notices, correspondence and submissions.

Take minutes at all committee meetings, special general meetings (SGMs), on annual general meetings (AGMs), but in the absence of the Secretary or at the request of the Secretary or of the majority of the meeting another Member shall be elected as minute secretary.

Attend interviews of potential new committee members and volunteers.

Organise and attend meetings to discuss day to day business, set Key Performance Indicators and conduct performance reviews with the Stroke SA office manager and the Stroke SA executive committee members.

Assist the office manager in sourcing work placement students as interns. Assist in writing volunteering advertisements and finding volunteers.

Assist with connecting and liaising with contacts at the universities to find interns for placement projects.

Working with the executive committee in drafting and proposing future projects and timelines.


Apply