Skip to main content
NSW Government logo NSW Volunteering logo

Sign in to view your email alerts and activity

Volunteer Project Administrator (Not-for-Profit & Charity Organisation)

  • Location: Across: Melbourne VIC, Banyule VIC, Hawthorn VIC, Docklands VIC, St Kilda VIC, Collingwood VIC
  • Commitment: Regular - more than 6 months
  • Category: Community Services
  • Time Required

    10+ hours per fortnight/month (negotiable)

  • Suitable for
    • Skilled Volunteers
    • Centrelink Volunteers
    • Online & Remote Volunteers
  • Type of work
    • Education & Training
    • Accounting & Finance
    • Fundraising & Events
    • IT & Web Development
    • Translating & Interpreting
    • Governance, Boards & Committees
    • Tutoring & Coaching
    • Mediation & Advocacy
    • Administration & Office Management
    • Marketing, Media & Communications
    • Companionship & Social Support
    • Writing & Editing
  • Training

    • Fair Work Ombudsman Training • Council of Social Services Training • Aboriginal and Torres Strait Islander Community Training • Mandate Report Training • Basic Governance Knowledge Training etc.

  • Reimbursement

    Negotiable

  • Requirements
    • Working with Children Check *
    • National Police Certificate *
    • Driver's Licence (C)

    • Australian Citizenship/Permanent Resident/New Zealand Citizenship
    • Supportive to the Aboriginal and Torres Strait Islander Communities
    • Supportive to the Lesbian, Gay, Bisexual, Transgender, Intersex, Queer, Asexual or other gender and sexual diversities (LGBTIQA+) Communities
    • Culturally and Linguistically Diverse (CALD)
    • Have sound Business, Charities and Not-for-Profit experience
    • Have competent knowledge and skills with basic Technology, Google Suite, Web designs and browsers, etc.
    • Ability to communicate honestly and transparency, with sound knowledge and ability to speak and write in English.
    • Relevant Qualifications and Certificates/Registrations;
    • Minimum of 3 years of relevant experience within Australia;
    • Great communication and listening skills;
    • Ability to commit the required time for the position and be able to commit to a 12-month position (minimum);
    • Upon engagement, you will be required to have or obtain a Working with Children Check (WWCC) and a National Police Check (NPC), which is conducted alongside our partnered charity agency.

    * May be arranged via the Organisation. Details to be provided on expression of interest.

Tasks and duties

  • Managing daily administrative functions of a project or program.
  • Liaising with other professionals and consultants to define outcomes and timelines.
  • Collecting and analysing project data and reporting on outcomes.
  • Advising senior management on matters requiring escalation.
  • Implementing directions of senior management.
  • Coordinating and administering meetings, including issuing of minutes.
  • Processing invoices and purchase orders.
  • Managing project documentation and contracts, raising issues and implementing changes to contracts.
  • Providing daily support to project team as directed by management.
  • Overseeing work performed by contractors and reporting on variations.
  • Assisting Project Managers with budgeting and regular reporting.

Project Administrators have advanced computer literacy, communication skills and administrative skills. They manage contracts and process paperwork, and report on variations. They work in a broad range of industries including construction, financial services and management consultancy.


Apply