Background:

South Sudanese Health Matters Incorporated (SSHMI) is registered in Victoria as an incorporated association. It is also registered with the Australian Charities and Not-for-profits Commission (ACNC) as a Public Benevolent Institution and is endorsed by the Australian Taxation Office with Deductible Gift Recipient status.

Established in 2018, SSHMI is a non-government, non-political and non-profit organisation headquartered in Melbourne, Australia, that aims to improve access to healthcare services and related education for people in the Lou Ariik Village and surrounding communities of South Sudan. Key initiatives include the implementation of sustainable healthcare, health education programs, facilitating local workforce training and building capacity to deliver health services.

The formation of this NGO was inspired and driven by our CEO Mawien Ariik who was born and raised in the village of Lou Ariik, South Sudan.

objectives of the role

The objectives of the role are to:

• Promote awareness of SSHMI’s mission and work.
• Cultivate a network of donors and volunteers.
• Identify new fundraising opportunities.
• Plan fundraising initiatives to help the organisation meet financial goals.
• Form strong relationships with external stakeholders.
• Ensure major donors are informed of the operations of SSHMI and the positive impact of their donations.

key tasks and responsibilities:

The key tasks and responsibilities of this role include:

• Administrative Support: Assist with general administrative tasks, including data entry, managing emails, scheduling meetings, and organising files.
• Volunteer Coordination: Support the Volunteer Recruitment Coordinator in processing volunteer applications, scheduling interviews, and maintaining volunteer records.
• Database Management: Maintain and update the volunteer database, ensuring all information is accurate and current.
• Communication: Serve as a point of contact for volunteers, responding to inquiries and providing information about volunteer opportunities and procedures.
• Documentation: Prepare and manage documents, reports, and presentations as needed.
• Research: Conduct research to support various projects and initiatives, such as identifying potential volunteer outreach opportunities or best practices in volunteer management.
• Special Projects: Support special projects as assigned, contributing to the organisation's effectiveness and efficiency.

preferred skills and qualifications:

• Passion for the Mission: A deep commitment to SSHMI’s mission and values.
• Experience: Previous administrative or office experience is preferred but not required.
• Communication Skills: Excellent verbal and written communication skills.
• Organisational Skills: Strong organisational and time-management skills, with attention to detail and the ability to handle multiple tasks simultaneously.
• Tech-Savvy: Proficiency with Microsoft Office 365 and Google Workspace.
• Interpersonal Skills: Ability to build relationships and work collaboratively with a diverse range of individuals.
• Flexibility: Willingness to adapt to changing needs and work in a dynamic environment.
• Confidentiality: Ability to handle sensitive information with discretion and confidentiality.
• Experience working in a small charity would be an advantage.