Event Operations

• Co-ordinate and Manage events as assigned, including:
• Event Set-up and pack-down.
• Cash handling.
• Food handling.
• Effectively manage speakers, including timely drafting of correspondence, sourcing and coordination.
• Manage the Teddy Bear Table, or Teddy Bear Building during events.
• Identify and manage operational and logistical requirements, including floor plans and venue layouts.
• Work with colleagues, partners, and suppliers to source and negotiate quotations within budget and required timeframes.
• Provide regular progress updates to the Events Coordinator.
• Actively Participate in team meetings.
• Working outdoors may be required.
• Assist with the distribution of Teddy Bears to hospitals and other partnering recipients.

Planning and Administration

• Contribute to event operations and planning including budgets, schedules, resource requirements and stakeholder consultations.
• Update and maintain records, databases and websites, complying with administrative systems requirements.
• Assist the team with general office administration, including diary organisation and file management.
• Assist in organising inventory and other products used by the charity.
• Perform work in accordance with WHS policies and procedures.
• Assist with ad hoc duties as required.

Community Engagement

• Represent the charity mission, values, and ethos within the community.
• Share the charity’s story and impact with the wider community through conversations and presentations.
• Support the development and maintain strong and positive professional relationships with team members, volunteers, beneficiaries, and all stakeholders.
• Liaise with community partners, sponsors, and volunteers to build meaningful relationships.
• Identify opportunities to increase brand awareness, donor engagement, and sponsor visibility.
• Research opportunities for media coverage and community outreach.
• Collect and share impact stories from beneficiaries and supporters.

Team and Culture:

• Contribute to a positive team culture through discussion and actions.
• Contribute and work collaboratively to ensure project outcomes are achieved.
• Help coordinate volunteer involvement and ensure a positive experience for all participants.
• Lead by example and take pride in your personal presentation; ensuring your demeanour, body language and tone of voice embody the high standard of performance expected of the Team.
• Provide feedback, contribute ideas and provide support to management to enhance team and charity effectiveness.
• Work closely with Business With A Heart Ltd Managers to deliver a seamless operation.
• Be responsible for efficiency and implement new initiatives to enhance the charity

Your Experience:

Essential

• Excellent interpersonal and communication skills.
• An excellent knowledge of workplace health and safety .
• A genuine passion and enthusiasm for community engagement, and making a meaningful difference in the lives of vulnerable individuals of all ages.
• Experience working with a diverse range of cultures and ethnicities .
• Reliable, organised, and able to work independently as well as in a team.
• Proactive and takes initiative in tasks.
• Confident in representing the charity in public and/or professional settings.
• Strong Performance Management skills and employee engagement strategies.

Desired

• Demonstrated experience in a not-for-profit or charity environment
• Worked in a professional, fast paced environment.
• Demonstrated experience in motivating and inspiring teams to deliver unprecedented levels of safety and service.
• Previous experience in event set up