Key Responsibilities Financial Record Management • Maintain accurate and up-to-date financial records using accounting software (e.g., Xero). • Enter and reconcile daily transactions, including accounts payable, accounts receivable, payroll, and reimbursements. • Prepare and manage invoices, receipts, reimbursements, and payment processing. • Conduct monthly bank, credit card, and other account reconciliations. • Support implementation of internal controls and audit processes suitable for a small charity environment. NDIS Financial Administration (New Section) • Process NDIS claims and service bookings through the NDIS portal (PRODA). • Reconcile NDIS income with service delivery records and participant plans. • Ensure compliance with NDIS Pricing Arrangements and financial requirements. • Liaise with NDIS participants, support coordinators, and internal teams regarding billing, statements, and financial queries. • Prepare reports for NDIS-related audits, reviews, and funding acquittals. Reporting & Compliance • Assist in preparing monthly, quarterly, and annual financial reports for management and the Board. • Support annual budgeting and forecasting processes. • Maintain compliance with Australian accounting standards, ACNC reporting requirements, ATO regulations, and NDIS financial guidelines. • Prepare BAS, PAYG, Superannuation, WorkCover, and other statutory submissions (with oversight as required). • Assist with external audits and grant acquittals. Grants & Program Support • Track expenditure for grant-funded projects and prepare financial reports for program managers. • Assist with preparation of acquittal packages and compliance documentation. • Monitor funding conditions and ensure accurate allocation of costs. Administrative Duties • Maintain organised digital and physical filing systems for financial and NDIS records. • Collaborate with operations and community services teams to support smooth financial coordination for events and programs. • Provide general administrative and finance support during busy periods.