Event Coordinator Volunteer – Kinglake Trust Reserve Inc.

The Kinglake Trust Reserve (KTR) Inc. is on the lookout for a Event Coordinator Volunteer to support and guide local community groups in planning and running events at the Ellimatta Centre and associated facilities. We’re seeking someone with enthusiasm, initiative, and a love for community to help bring local events to life – from initial idea through to successful delivery. You’ll be the friendly point of contact for groups needing a helping hand, offering practical support and coordination to make their events a reality.

About Kinglake Trust Reserve (KTR)

Located in Kinglake within the Murrindindi Shire, just 54 km north-east of Melbourne, KTR is a nonprofit organization proudly operated by a dedicated volunteer committee. We manage and maintain a vital recreational space that brings the community together through a range of inclusive events and activities. Our hub, the Ellimatta Centre, offers excellent facilities including:

• A spacious, fully equipped kitchen
• A brand-new audio-visual system
• Ample on-site car parking

Whether you're hosting a local gathering, workshop, or special event, the Ellimatta Centre is the perfect community venue.

About the Role

This role offers an excellent opportunity for an individual looking to gain hands-on experience in event management while making a meaningful impact in the community. As the Event Coordinator Volunteer, you will collaborate closely with local residents and community groups to bring their event ideas to life. You will be supported by a dedicated and experienced volunteer management committee, ensuring you have guidance and resources every step of the way.

Key Responsibilities:

• Assist local community members and groups in scoping and planning events held at the Ellimatta Centre.
• Support community organizations with event logistics, including securing permits, insurance, and required approvals.
• Facilitate the effective use of KTR facilities to ensure smooth and efficient event operations.
• Provide guidance and support to community groups managing event budgeting, planning, and execution.
• Report regularly to the KTR Committee on the progress of community events and identify any additional support or resources required.

Skills & Experience:

• Ideally possesses experience in event planning, coordination, or management, or is currently pursuing studies in a related field.
• Demonstrated ability to guide and support community members and groups through all stages of event planning and execution.
• Basic understanding of event budgeting, with the capability to advise individuals and community groups on funding requirements.
• Familiarity with permit applications, insurance requirements, and traffic management planning—or a willingness to learn these processes.
• Strong communication and organizational skills, with the ability to manage multiple tasks and stakeholders effectively.

Why Volunteer with KTR?

• Grow Your Event Management Skills:- Take the opportunity to expand your knowledge, skills, and hands-on experience in event planning and coordination. Whether you're just starting out or looking to build on what you already know, this role offers practical, real-world experience.

• Be Part of a Passionate, Purpose-Driven Community:- Join a group of motivated individuals who care deeply about making a real and lasting impact in Kinglake. Share ideas, collaborate, and contribute to initiatives that matter.

• Support Local Causes That Matter:- Help Kinglake’s community groups and local organisations bring their goals to life. Your involvement will directly support projects and events that benefit others and strengthen community ties.

• Build Lasting Connections:- Forge meaningful relationships with community members, local leaders, and fellow volunteers. Grow your network and become a familiar face in the Kinglake area.

• Enjoy Flexibility:- This is a part-time, flexible opportunity that fits around your existing commitments—perfect for students, parents, professionals, or retirees looking to give back on their own schedule.

If you’re looking for a rewarding volunteer opportunity that lets you develop real-world event management skills while contributing to the local community, we’d love to hear from you!