The Operations Lead is a key role responsible for organising and managing various facets of our annual operations. The individual will ensure smooth running of meetings, events, and website maintenance. A vital part of the role is to liaise with sponsors and volunteers, tally and manage competition results, and take care of the appreciation process for participants. The individual will also oversee budgeting for various regions.

Event Planning and Coordination:

• Plan and execute all operational aspects of the hackathon, including -logistics, venue coordination and scheduling.
• Collaborate with cross-functional teams to ensure smooth communication and coordination before, during, and after the event.

Volunteer Management:

• Recruit, train, and manage volunteers to support various aspects of the hackathon.
• Coordinate volunteer schedules and responsibilities to optimise event efficiency.

Sponsorship and Partner Engagement:

• Collaborate with the fundraising team to identify and engage potential sponsors and partners.
• Manage relationships with sponsors and partners to ensure their expectations are met and deliverables are fulfilled.

Budget Oversight:

• Work closely with the finance team to develop and manage the event budget.
• Monitor expenses and ensure cost-effective solutions without compromising the quality of the event.

Communication and Marketing:

• Contribute to the development of marketing materials and promotional campaigns.
• with the communications team to ensure consistent messaging across various channels.

On-site Coordination:

• Oversee on-site logistics during the hackathon, addressing any issues or challenges that may arise.
• Ensure a positive experience for participants, volunteers, and sponsors throughout the event.

Post Competition and Awards process

• Managing data mentors, judges, scoring and vetting, prize allocations etc.
• Assist in organising the International Awards competition in November.