Board Secretary
Essential skills/attributes/selection criteria:
Administration and Corporate Governance:
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Support the Board of Directors in fulfilling their governance responsibilities by organizing and facilitating board meetings, including preparing agendas, collating relevant documents, and recording accurate minutes.
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Ensure compliance with applicable laws, regulations, and internal policies, and maintain up-to-date knowledge of corporate governance best practices.
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Advise the Board on matters of corporate governance and provide guidance on compliance and regulatory requirements.
Legal Compliance and Documentation:
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Maintain an accurate and comprehensive record of the organization's legal documents, including articles of incorporation, bylaws, board resolutions, and contracts.
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Monitor changes in laws and regulations that affect the organization and ensure compliance with legal and statutory requirements.
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Coordinate with external legal counsel, as necessary, to address legal matters and ensure the organization's interests are protected.
Communication and Information Management:
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Facilitate effective communication between the Board, executive team, and external stakeholders, ensuring timely dissemination of information and documentation.
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Prepare and distribute board meeting materials, reports, and resolutions to directors and relevant stakeholders.
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Manage the organization's corporate records and document management system, ensuring confidentiality, accuracy, and accessibility of information.
Ethics and Risk Management:
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Promote a culture of ethical conduct and integrity within the organization, ensuring compliance with ethical standards and promoting transparency and accountability.
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Assist in the identification and management of organisational risks, including maintaining an effective risk management framework and coordinating insurance coverage.
Board Support and Development:
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Support the recruitment, onboarding, and orientation of new Board members, ensuring they understand their roles and responsibilities.
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Provide guidance and support to the Board on matters of governance, legal compliance, and best practices.
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Coordinate training opportunities for Board members to enhance their knowledge and skills in corporate governance.