Prepare agendas and papers and schedule meetings for Board meetings and sub-committee meetings Record minutes and distribute to Board for comment and acceptance prior to signing by the Chair Prepare notice of Annual General Meeting, send out notices to members and Auditor, record the minutes of general meetings Prepare yearly board meeting schedule Maintain the Company Register Maintain the roll of members and ensuring Board sets membership fees each year Prepare the Annual Information Statement and submit to the ACNC Notify the ACNC of any changes of Responsible Persons or their details Undertake annual reporting required for fundraising registrations in NSW, Victoria, ACT and Tasmania. Administration Ensure adherence with the Company's Constitution Organising insurances each year Maintaining and storing company records Ensure PO Box renewed each year