The role of Secretary will deal with correspondence to and from the organisation, ensure there is a flow of information between the management group, wider membership and the community. Ensure the official files and records are stored and maintained. Keep a true and accurate record of all discussions and decisions of the meetings (the minutes) and ensure that there is a replacement Secretary to handle all the tasks, particularly the minute taking if the secretary cannot attend a meeting.

Also maintain a file of all signed, original copies of the minutes.