Special Olympics Australia (SOA) is a not-for-profit organisation that provides regular sports training, competition opportunities, and development programs for people with an intellectual disability across Australia.

The Secretary is primarily responsible for the documentation and communication of all Club Leadership Team (LT) activities.

The role will provide key administrative support for the Club Chair and LT including but not limited to; preparing detailed agendas for distribution, recording and circulating accurate meeting minutes, receiving and disseminating Club correspondence to relevant LT members.

The Secretary will also be required to complete additional ad-hoc tasks as required by the LT to ensure agreed outcomes for the Club are met.

The ideal candidate has proven experience in an administrative capacity with strong organisational and communication skills.

Key Responsibilities

• Organising meetings, preparing and distributing agendas, record and distribute minutes, receive and disseminate correspondence and other relevant matters as required by the Club Chair
• Act as communications liaison between the Club, State and SOA.
• Provide general administrative support to the State Chair including providing a link to members and outside agencies as needed.
• Support compliance with the SOA code of conduct by all members of the Club
• Compliance with all WH&S legislation and SOA WH&S Policy
• Assist Club LT with Club Accreditation process - every 2 years
• Assist Club LT with compiling nominations for annual SOA Awards
• Provide timely and expedient Club communications to members as required

Key Tasks

1. Attend scheduled Club LT meetings and take minutes
2. Be acquainted with any reports, correspondence or business which is to be presented at the meeting
3. Fulfil administrative support tasks in support of the Club LT
4. Attend Special Olympics events, especially those hosted by the Club
5. Establish and maintain complaints and WH&S register in conjunction with the Club Vice-Chair
6. Advise State LT of any changes to the Club LT membership

Essential Requirements

• Working with Children / Working with Vulnerable People Check
• Excellent organisation and communication skills
• Computer literacy skills
• Demonstrated planning skills
• Relevant experience in an administrative or office support role

Desirable Criteria

• Previous experience as a committee secretary in a comparable organisation
• Previous experience with a not for profit or disability organisation

Please send your resume and a cover letter (no longer than 1 page) detailing your experience, suitability, and availability for this position by emailing us at flinders.chair@specialolympics.com.au. Please note that if you do not include these documents, your application shall not be considered.