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Committee - Secretary

Albury RSL Sub-Branch

The Secretary is responsible for the effective administration of the sub-Branch and in doing so must perform the following duties and responsibilities: a) organize the conduct of all meetings; b) collate and publish meeting minutes and actions; c) collect and distribute mail; d) maintain the copies of the Constitution and SOPs and any other publications used in the conduct of sub-Branch business; e) maintain standard forms and documents for use by the Members; f) maintain the sub-Branch Member’s roll and personal particulars; g) hold the sub-Branch post office box key; h) maintain correspondence in and out and submit to meetings as required; i) security of the buildings, office space and assets owned by the sub-Branch or other subsidiary; j) issuing keys and maintenance of the key register; k) account for the expenditure of petty cash, if applicable; l) maintain the register of assets and ensuring that a 10% check of assets is conducted monthly prior to the monthly meeting and discrepancies are bought to the notice of the meeting; m) purchase, security and issue of receipt books; n) report immediately, to the President, any known or suspected management irregularities; o) compile and dispatch Annual Returns to RSL NSW by the due date each year; p) ensure that capitation and affiliation fees are paid by the due date each year; q) efficiently manage records management of the sub-Branch, Auxiliary, Youth Club, Chapter or other subsidiary; r) bringing to the notice of the executive those members who meet the criteria for awards in accordance with the SOPs; s) notify RSL NSW immediately of the death of a member, change of address or transfer to another sub-Branch; t) supervise the Recruiting Officer; u) ensure that ‘Working with Children’ and other due diligence checks are carried out on all adults involved in fundraising, where it includes children, Youth Club activities etc.; v) ensure that appropriate backups are made of all computerized records and stored in a secure location; w) perform any other duties assigned to them by the President or sub-Branch Executive. x) the Secretary is also the co-signatory of banking accounts.