PRIMARY OBJECTIVES OF THE POSITION

Negotiable up to 3 days per week (15-21 hours) for 3 months (1 July 2022 – 30 September 2022).

The Administration Officer will be required to perform all administrative tasks including, but not limited to, telephone enquiries, filing, database entry, computer operating duties i.e., Microsoft products – Word, Excel and Power Point, photocopying, maintaining records, using applications such as Microsoft Teams.

KEY RESPONSIBILITIES AND DUTIES OF THE POSITION

• Be the first point of contact with external parties via reception telephone and admin email.

• Provide administrative support to ensure efficient operation of the office and online working.

• Support maintenance of office environment, including supply of consumables.

• Administer the human resources information system.

• Other duties may be assigned as needed.

ACCOUNTABILITIES

• Ensure Operations Department is informed of all issues in a timely manner and working collaboratively to resolve them.

• Ensure the office is kept supplied with all equipment and consumables at all times.

• Comply with all Company policies and procedures.

KEY PERFORMANCE INDICATORS

• All contacts from external sources handled effectively and on time.

• The HR system kept up to date with all required activities undertaken and recorded on time.

• Delivery to agreed timelines and quality requirements for all documentation.

• Nil WHS incidents

BUDGET AUTHORITY N/A

SELECTION CRITERIA

Essential Requirements

• Mature and calm approach to dynamic work environment – ability to work independently and take initiative.

• Office administrative experience.

• Minimum 2 years’ experience with relevant software including MS Office.

• Commercial understanding.

• Excellent problem-solving skills.

• Highly organised.

• Excellent oral and written communication skills.

• Ability to work under pressure and meet deadlines.

• Commitment to confidentiality and ethical practice. Desired requirements

• Experience with the Not-for-Profit industry.

• Hold relevant Police and Working with Children checks (or the ability to obtain them).

Please submit your basic Expression of Interest to recruitment@abv.org.au as soon as possible, confirming the following:

• The role(s) you’re interested in + assignment number

• You have the relevant skills and experience as outlined in the Selection Criteria.

• Confirmation that you are a registered volunteer with ABV or are willing to go through ABV’s screening process to become a registered volunteer

• If there are any special considerations, we would need to make for you *Please note: At this stage there is no need to write a response to selection criteria.

What will happen next?

• ABV will review all applications as they are received

• Shortlisted candidates will be sent a Terms of Reference (ToR) document (aka Assignment Description) and may be requested to return a detailed Expression of Interest (EoI) addressing the selection criteria in the ToR.

• ABV will communicate with all candidates to let them know the outcome of their application.

ABV is an equal opportunity employer and Aboriginal & Torres Strait Islander peoples, people from culturally & linguistically diverse (CALD) backgrounds are encouraged to apply for this position.