Volunteer Indigenous Charity Board Secretary & Director | Not-for-Profit (NFP) | Remote WorkNot-for-Profit & Charity Community Consultants & DCSS | Indigenous - Aboriginal - Diversity Charity
Role Description and Duties: The Board Secretary is an Executive, Honorary, and Critical Position!
Summary Overview of the role: Some of the key roles include but are not limited to:
preparing meetings of shareholders and Board of Directors, including Executive and other Advisory Committees;
Maintaining company shareholders' information including Partnerships, Grants, Funders, and Community Members;
Updating our Regulators within the Federal Government (e.g., Australian Taxation Office (A.T.O.), Australian Charities and Not-for-Profits Commission (A.C.N.C.), Australian Securities and Investments Commission (A.S.I.C), Office of the Registrar of Indigenous Corporation (O.R.I.C.), etc.
PLEASE NOTE: Our Board and Executive Committee are all volunteers and serve in an Honorary Position; our team helps govern and help lead both our Dual-Charities, which is @ Not-for-Profit & Charity Community Consultants (N.F.P.C.C.C.); and Diverse Communities & Social Services (D.C.S.S.).
We recommend you visit both of our websites to ensure you are the right fit for our culture and team and to make a list of any questions which we can help answer and or address any improvements possible.
We are a very Committed, Professional Volunteer Dual - Not-for-Profit Charity, which is very VALUE driven, with a Down to Earth (DTE) say it the way it is culture.
If you have any specific questions about our dual-charity Governance and or Culture, please reach out to our People & Culture (Human Resources Team) via People.Culture@dcssaustralia.org, and please CC our Chair/C.E.O. Tom Conley via Tom@dcssaustralia.org.
Key Areas of Accountability Include but not limited to:
- Coordinate the Bi-Monthly Board and Executive/Advisory Committee meetings;
- With the Chair/Executive Director/C.E.O., prepare the agenda in advance of each Board meeting;
- Organise meeting papers for distribution before the meeting (7-14 days);
- Take detailed meeting minutes at each Board and Executive Committee Meeting and circulate them to all members (within a timely timeframe of 7 days);
- Coordinate and take meeting minutes at each Annual and Special General Meeting and circulate them to all members of the organisation (within 7-14 days).
Administrative and Management Duties
- Serve on the Executive Advisory Committee between Board meetings;
- Follow the appropriate communication channels and follow all policies and processes designated throughout the entire organisation (if unsure of any procedure contact the Chair/C.E.O.); -Serve on Board Committees as required, and you have the capacity;
- Maintain a register of members and key stakeholders;
- Handle the procedures for the admission of new General Community Members and Board Members (with the Chair and C.E.O.);
- Handle the procedures for the resignation of General Community Members and Board Members (with the Chair and C.E.O.);
- Handle the procedures for the discipline, suspension, and expulsion of General Community Members and Board Members (with the Chair and C.E.O.);
- Coordinate Annual and Special General Meetings and notify members in advance (21 days notice, with all required documentation) with the Chair and C.E.O.;
- Receive nominations and be on the Interview Panel for positions on the Board and Executive / Advisory Committee (with the Chair and C.E.O.);
- Keep in their custody (via our G-Suite Systems) all books, documents, and securities, and make them available to members as requested (with the Chair and C.E.O.);
- Liaise with relevant regulators (e.g. (e.g. Australian Taxation Office (A.T.O.), Australian Charities and Not-for-Profits Commission (A.C.N.C.), Australian Securities and Investments Commission (A.S.I.C), Office of the Registrar of Indigenous Corporation (O.R.I.C.), etc.) – with the Chair and C.E.O.;
- Personally, carry out administrative duties as assigned by the Chair/C.E.O. if you can.
Our Not-for-Profit Organisation is an Aboriginal Community Controlled Organisation. The filling of this position is intended to constitute a special measure under section 8(1) of the Racial Discrimination Act 1975 (Cth), s12 of the Equal Opportunity Act 2010 (Vic) and s8(4) of the Charter of Human Rights and Responsibilities Act 2006 (Vic). Preference may be given during selection to suitably qualified applicants who identify as Aboriginal or Torres Strait Islander (First Nations - Indigenous) People,