The Secretary is the chief administration officer of the JRL club. This person provides the coordinating link between members, the management committee and other stakeholders.

Responsible To: The secretary is directly responsible to the President and the club members.

Responsibilities and Duties: The Secretary should: • Prepare the agenda for club meetings in consultation with the President • Make arrangements including venue, date, times and hospitality for club meetings • Send adequate notice of the meetings • Collect and collate reports from office bearers • Call for and receive nominations for committees and other positions for the club • Take the minutes of meetings • Write up the minutes as soon as possible after the meeting • Read, reply and file correspondence promptly • Collate and arrange for the printing of the annual report • Maintain registers of members’ names and addresses, life members and sponsors • Maintain files of legal documents such as constitutions, leases and titles • Act as the public officer of your club liaising with members of the public, affiliated bodies and government agencies. • Liaise with SCGJRL/SCGRL in conjunction with the club registrars, regarding all committee, coaches (accreditation), officials, players, transfers and complete all required SCGJRL/SCGRL paperwork • Keep up to date Newsletters

Knowledge and Skills Required: Ideally the Secretary is someone who: Can communicate effectively Is well organised and can delegate tasks Can maintain confidentiality on relevant matters Has a good working knowledge of the constitution Has the ability to liaise with SCGJRL/SCGRL and other stakeholders