- Location: Melbourne VIC, Banyule VIC, Hawthorn VIC, Docklands VIC, Doncaster VIC, Collingwood VIC
- Commitment: Regular - more than 6 months
- Category: Community Services
10+ hours per fortnight/month (negotiable)
- People with disability
- Families with Children
- Skilled Volunteers
- Centrelink Volunteers
- Wheelchair Access
Type of work
- Education & Training
- Accounting & Finance
- Fundraising & Events
- IT & Web Development
- Governance, Boards & Committees
- Tutoring & Coaching
- Mediation & Advocacy
- Administration & Office Management
- Marketing, Media & Communications
- Research, Policy & Analysis
- Companionship & Social Support
• Fair Work Ombudsman Training • Council of Social Services Training • Aboriginal and Torres Strait Islander Community Training • Mandate Report Training • Basic Governance Knowledge Training etc.
- Working with Children Check *
- National Police Certificate *
- Driver's Licence (C)
• Australian Citizenship/Permanent Resident/New Zealand Citizenship;
• Supportive to the Aboriginal and Torres Strait Islander Communities;
• Supportive to the Lesbian, Gay, Bisexual, Transgender, Intersex, Queer, Asexual or other gender and sexual diversities (LGBTIQA+) Communities;
• Supportive of Culturally and Linguistically Diverse (CALD) Communities;
• Have sound Business, Charities and Not-for-Profit experience
• Have competent knowledge and skills with basic Technology, Google Suite, Web designs and browsers, etc.;
• Ability to communicate honestly and transparency, with sound knowledge and ability to speak and write in English;
• Relevant Qualifications and Certificates/Registrations;
• Minimum of 3 years of relevant experience within Australia;
• Great communication and listening skills;
• Ability to commit the required time for the position and be able to commit to a 12-month position (minimum);
• Upon engagement, you will be required to have or obtain a Working with Children Check (WWCC) and a National Police Check (NPC), which is conducted alongside our partnered charity agency.
* May be arranged via the Organisation. Details to be provided on expression of interest.
- Provide high-level executive support to the Executive Director including diary Management
- Acknowledge and process invitations for the Executive Director, Board Members and Senior Leadership team.
- Coordinate diary meetings with the senior team and Executive Director and provide scheduling advice.
- Respond to all invitations and diaries accordingly.
- Coordinate all travel, accommodation, and itineraries for the Executive Director.
- Administrative Support
- Manage confidential and sensitive documentation with appropriate discretion.
- Prepare and format reports and documents for internal and external use often within short time frames.
- Prepare powerpoint presentations or public relations documents for the Executive Director.
- Manage incoming calls, emails, and correspondence, proactively determining significance and managing distribution.
- Management of the Office of the Executive Director
- Prepare and collate speaking and meeting briefs for the Executive Director in consultation with the Senior Leadership Team.
- Act as the principal contact point for external stakeholders, including Board members, Ministerial and senior Government officials, members and liaise with key stakeholders in consultation with the Executive Director.
- Alert the Executive Director to matters requiring an immediate attention, in conjunction with senior staff.
- Ensure the smooth running of the office of the Executive by addressing IT and other issues promptly.
- Provide high level administrative and governance support to the DCSS Australia Board
- Schedule all meetings of the Board, Executive’s, and other subcommittees.
- Work with the Executive Director and Managers to prepare and distribute meeting agendas and papers.
- Attend and proactively minute all meetings and prepare action lists.
- Prepare and provide management overall meeting action lists, ensuring the relevant people are tasked accordingly and prompted when deadlines approach.
- Provide support to the Executive Managing Director and Board around governance and reporting requirements including Constitution, Associations Incorporations Act, and Governance policies of the organisation.
- Provide administrative support for Election and other AGM’s including liaising with Executive Managing Director, appointed Returning Officer and Board Members.
- Support the Executive Director and Leadership team in the development and maintenance of stakeholder relations by establishing a friendly and professional report with stakeholders.
- Ensure that the Executive Director or Senior team are made aware of issues relating to stakeholder relations at the earliest opportunity.
- Meeting minute taking at Committee and other meetings (as requested)
- Support the Company Secretary in related processes such as the setting of meeting dates and agenda items.
- Monitor general enquiries to teams and redirect as appropriate for follow up
- Facilitate Support Services team and WHS meetings. Technical Competencies
- Demonstrated high-level administration and organisational skills, including tasks, schedules, business, legal administration, and travel management
- Experience in dealing with confidential information and demonstrated capacity to maintain confidentiality and professional standards of behaviour in difficult and sensitive circumstances.
- Well-developed liaison skills, including excellent communication skills with a range of public, private, and non-profit stakeholders.
- Excellent time management skills including working to deadlines, attending to detail always.
- Demonstrated writing skills and advanced MS Office skills.
- A proactive, collaborative mindset and demonstrated capacity to work independently and within a team environment.
- Proficiency in Microsoft Office including Google, Excel, Word, and PowerPoint.
You can not apply for this role as it is no longer available.