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Project Assistant

  • Location: Newtown NSW
  • Commitment: Regular - less than 6 months
  • Category: Arts & Culture
  • Time Required

    12 – 16 hours per week, preferably a minimum of 6 hours on Monday on site in Newtown. Other days and times are flexible/open for discussion and can be worked on site or from home. The successful candidate needs to volunteer for a minimum of 20 weeks.

  • Suitable for
    • Travelling Volunteers
    • Families with Children
    • Work Experience
  • Type of work
    • Administration & Office Management
    • Marketing, Media & Communications
  • Training

    Newtown School of Arts is committed to the quality of the volunteer program we offer. The successful candidate will be provided with genuine learning and development opportunities.

  • Reimbursement

    This position is voluntary and unpaid but reasonable and pre-agreed expenses will be covered.


Newtown School of Arts (not to be confused with the Newtown High School for Performing Arts), an original social enterprise, has a history commencing in 1899 emanating from the Schools of Arts movement which had at its centre the betterment of the people through education, arts, culture and socialisation.

The current 1916 heritage building, “5 Eliza”, has been revived for the purpose for which it was built and houses a broadbased Arts program that, in contemporary terms, revitalises and furthers these ideas and principles. Home to the Sydney Fringe, visual artists studios, Old 505 Theatre and Venue 505, 5 Eliza is buzzing with artistic enterprise morning to night.

As a not for profit, unencumbered entity, the Newtown School of Arts Trust has proactively supported Sydney's artists by providing affordable, cultural infrastructure without the need for government subsidy. As the Trust owns the building outright, it offers highly discounted rent and the constitution dictates that the space is purely for artistic enterprise.

Old 505 Theatre and Venue 505 program the pop-up theatre in the ballroom (with a capacity ranging from 65-120 seats) and showcase the very best independent theatre and acoustic music year-round.

5 Eliza is home to the Sydney Fringe who work throughout the year on advocacy for the sector as well programming Sydney's largest independent arts festival each Spring. They activate the whole building each September and use 5 Eliza as a base for their work throughout the year. In addition, 5 Eliza is home to 4 visual artists whose work is on public display in the Art Gallery of NSW and other national institutions.

Newtown School of Arts is a vibrant arts hub that punches well above its weight, benefiting artists and audiences with affordable cultural infrastructure and discounted tickets. The work stemming from 5 Eliza reaches audiences of 100,000+ year round.

Position Description

To assist and support the Administrator with the administration of the organisation, website development and creation/implementation of a marketing strategy. The volunteer will also be given responsibility (working closely with the Administrator) for The Producers Hub, a new start-up initiative being developed for Sydney’s theatre producing community. The volunteer will gain experience in all stages of project management, from initial planning through to launch and operational management, as well as experience in creating and delivering marketing campaigns.

Key Responsibilities & Duties

Duties will include:

  • Assisting with daily administrative duties.
  • Filing and archiving.
  • Website development and maintenance.
  • Participating in creative meetings and planning sessions in relation to the new project.
  • Project planning, development and implementation.
  • Building a database and network of Producers for project implementation.
  • Responding to inquiries and dealing with bookings for the Producers Hub.
  • Grant research.
  • Report writing.

If you have a particular interest in developing skills not directly listed above, please ensure these are highlighted in your cover letter.

Selection Criteria 1.    Appreciation of the arts. 2.    Experience, interest in or commitment to a career in the arts, or interest in or experience of working in the not-for-profit sector. 3.    Keen interest in project management, marketing and communications. 4.    Highly computer literate; experience in Microsoft Office and social media platforms; experience with Squarespace desirable. 5.    Excellent interpersonal skills, and well-developed written and oral communication skills. 6.    Excellent organizational skills, accuracy and attention to detail. 7.    Ability to work autonomously with minimal supervision. 8.    Proactive, creative and enthusiastic. 9.    Demonstrated ability to manage multiple projects and meet deadlines. 10. Ability to work flexibly and think on your feet, with a positive, ‘can-do’ attitude. 11. Ability to pick up the phone, ask for support and be proactive. 12. Ability to identify solutions and suggest them to the team. 13. Emotionally mature and professionally behaved.

Applications To be considered for the opportunity, applications must include: 1.    A cover letter addressing the Position Description and Selection Criteria, no more than 2 A4 pages. 2.    A current CV, no more than 2 A4 pages, including a link to your LinkedIn profile.

Please submit your applications by 5pm on Friday 10 July Details to follow upon expressing interest.

You can not apply for this role as it is no longer available.