In accordance with the Constitution & Standing Orders for meetings of the PMBA, the Secretary shall:

• Attend at Board meetings and accurately and without prejudice take notes to record the meeting in entirety (not withstanding any conversation required ‘in camera’).
• Be the public officer of the association and have charge and responsibility for the safe custody and proper use of the seal.
• Be responsible for the custody of books, journals, records, and all documents belonging to the Board including maintaining and keep up to date the register of members.
• Receive notice of motions and agenda items for meetings, and table any documents of the Board relating to the matter under discussion.
• Be responsible for handling nominations for election.
• Give notice to meetings of the Board.
• Give notice to general meetings of membership
• In the event of an extraordinary general meeting, this position may be requested by members to convene the meeting.
• Under direction of the Board may be required to participate in proceedings taken against any member in breach of the CBAA Codes of Practice.
• Receive and record complaints including providing responses within the timeframes under complaints handling within the Code of Practice
• Maintain confidentiality with respect to all information obtained whilst performing duties within this role