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Executive Assistant/Administration Officer (Not-for-Profit & Charity Organisation)

  • Location: Across: Melbourne VIC, St Kilda VIC, Hawthorn VIC, Sydney NSW, Darlinghurst NSW, Banyule VIC, Camberwell VIC, Canberra ACT
  • Commitment: Regular - more than 6 months
  • Category: Community Services
  • Time Required

    10 hours weekly/fortnightly (Negotiable)

  • Suitable for
    • People with disability
    • Groups of 10 or more
    • Families with Children
    • Skilled Volunteers
    • Centrelink Volunteers
    • Online & Remote Volunteers
  • Type of work
    • Education & Training
    • Safety & Emergency Services
    • Accounting & Finance
    • Fundraising & Events
    • IT & Web Development
    • Governance, Boards & Committees
    • Tutoring & Coaching
    • Mediation & Advocacy
    • Administration & Office Management
    • Marketing, Media & Communications
    • Research, Policy & Analysis
    • Writing & Editing
    • Disability Support
  • Training

    Every volunteer in DCSS Australia will undertake the training free of charge: - Fair Work Ombudsman (FWO); - Council of Social Services (QCOSS); - Mandate Report Training, for both Victoria and New South Wales; - Others as required and or negotiated.

  • Reimbursement


  • Requirements
    • Working with Children Check *
    • National Police Certificate *

    Every application is based on merit, we have minimum standards which must be met by every candidate and position to work with our organisation.
    1. Australian Citizenship/Permanent Resident;
    2. Relevant Qualifications and Certificates/Registrations;
    3. Minimum of 3 years of relevant experience within Australia;
    4. Great communication and listening skills;
    5. Ability to commit the required time for the position and be able to commit to a 12-month position (minimum);
    6. Upon engagement, you will be required to have or obtain a Working with Children Check (WWCC) and a National Police Check (NPC), which is conducted alongside our partnered charity agency.

    * May be arranged via the Organisation. Details to be provided on expression of interest.

Key Areas of Accountability

  • Proactively assist Marketing Coordinator, Volunteer Coordinator and HR team with administrative support.
  • Assist the Operations department with client communication and client satisfaction surveys as required.
  • Prepare quotes, invoices for the sale of merchandise and office supplies including business cards, brochures etc.
  • Maintain office equipment and reception when necessary.
  • Organise and maintain all paperwork, electronic files and shared calendars in a private and confidential manner
  • Facilitate and coordinate the availability of meeting rooms or spaces for inductions, monthly meets and events

Skills, Qualifications and Experience

  • Previous experience in an administrative capacity essential.
  • Proficiency in MS Office suite or equivalent G suite experience.
  • Excellent communication skill & ability to take instruction required.
  • Outstanding organisation and time management skills with attention to details essential.
  • Motivated to work independently and as part of a team.
  • Positive and friendly disposition who is trustworthy and reliable.