• Position Title: Secretary cum Membership Officer (Volunteer Board Member)

• Organisation: International Volunteers for Peace (IVP)

• Location: Remote (Australia-based)

• Time Commitment: Approx. 6–8 hours per month

• Reports To: IVP Executive Committee

About IVP

International Volunteers for Peace (IVP) is a non-profit community organisation dedicated to promoting peace, social justice and environmental sustainability through volunteering. We coordinate meaningful volunteering opportunities both within Australia and internationally through our global network. Our programs encourage intercultural understanding and inspire action on important global and local issues.

Learn more at: ivp.org.au

Position Overview

We are looking for a motivated and values-driven individual to join our board as Secretary cum Membership Officer. The Secretary is an executive member of the IVP Committee and plays a vital role in ensuring the organisation’s effective administration, governance and smooth operations. This includes convening meetings, maintaining records and facilitating communication between committee members, local partners and international networks.

As part of this combined role, the Membership Officer responsibilities include managing applications for new and renewing members, updating the membership database and engaging with members through communication, reminders and support.

Please note that as an executive committee position, the Secretary cum Membership Officer must also be a member of IVP.

Key Responsibilities

Secretary

• Schedule and coordinate IVP Committee meetings, prepare agendas and distribute relevant documents.

• Attend monthly online meetings, record accurate minutes and maintain organisational records including reports and official documents.

• Assist the Chairperson with official correspondence and inquiries, ensuring timely responses.

• Assist with filing on Gdrive or similar system.

• Support the committee in meeting regulatory requirements and contribute to strategic planning and organisational development discussions.

Membership Officer

• Manage membership applications, renewals, payments and database updates while responding to member inquiries and emails.

• Create and deliver membership plans focused on acquisition and retention, working collaboratively with the team.

• Engage and communicate with members through renewal reminders, welcome emails, newsletters and regular updates in partnership with the Communications team.

• Report membership activities and progress to the board on a monthly basis.

What We’re Looking For

• Strong organisational and administrative skills

• Excellent written and verbal communication abilities

• Experienced in email management, document storage and record-keeping

• Collaborative team player who enjoys working in a friendly environment

• Knowledge of governance and compliance processes for not-for-profits is an advantage

Time & Location

• Approx. 6–8 hours per month, including attending online board meetings

• Flexible, remote role – can be completed from home anywhere in Australia

How to Apply

If you are interested in contributing your skills to support a meaningful cause, please send a brief motivation letter and your resume to:

hr@ivp.org.au

We sincerely appreciate your interest in volunteering with IVP. Once we receive your application, we’ll be in touch to arrange a conversation.