Maintain records of the Committee and ensure effective management of FAR's records Record the Minutes and ensure minutes are distributed to members shortly after each meeting and no later than 7 days. Development of the agenda in consultation with other Committee members and distribution prior to the meeting Is sufficiently familiar with all current FAR documents to note applicability during meetings Is responsible for ensuring that accurate and sufficient documentation exists to meet legal requirements Enable and authorise people to help with the Committee's business. This includes signing a copy of the final approved Minutes and ensuring that the signed copy is maintained
Ensure that the records of FAR are maintained as required by law and made available when required by authorised persons. These records may include founding documents, lists of Committee members, Committee meeting Minutes, financial reports, and other official records
The Secretary ensures that official records are maintained of members of FAR and Committee. They ensure that these records are available when required for reports, elections, referenda, other votes, etc.
Provide an up-to-date copy of the Constitution and bylaws at all meetings. Ensure that proper notification is given of Committee and FAR meetings as specified in the bylaws
Manage the general correspondence of the Committee except for such correspondence assigned to others
Help and lead the Committee in providing systematic communication from the Committee to FAR members and other relevant stakeholders Planning, coordination, delegation and implementation of ad hoc projects as needed. Management of sub-committees as and when required. *Other duties as nominated by the President and/or Committee