Key duties

Governance & Compliance

• Ensure that the Company complies with its statutory obligations under any relevant laws and regulation
• Ensure adherence with the Organisation’s Constitution and carry out other functions required of the Board Secretary by the Constitution
• Update ACNC change in directors and other office holders
• Assist the Board to ensure the completion and lodgement of statutory forms and reports under the Corporations Act 2001 (Cth), ACNC Regulations 2013 (Cth) and other relevant legislation including annual reports
• Ensure that the highest standards are deployed across the organisation to fulfil any legal obligations and ethically throughout the organisation to ensure the best industry standards are maintained
• Keep informed of developments in legal compliance requirements, not-for-profit management and governance, philanthropy, social enterprises and fund development
• Liaise and correspond with relevant regulators including: ACNC, and other relevant state and territory based bodies.
• Maintain accurate statutory records and ensure requisite retention of documents and records

Meetings and administration

• The Board Secretary is required to attend Board meetings (quarterly, 1 to 1.5 hours per meeting) and other meetings (including the AGM), where relevant
• Schedule Board meetings and confirm attendance of Directors
• Circulate Board papers, and assist with the preparation of key documents
• Take minutes and actions and ensure these are confirmed and filed in a timely manner
• Assist the Chairperson and Directors in the conduct of meetings and their director duties and governance obligations and responsibilities
• Assist with preparation and lodgement of periodic financial reports as required and liaise with accountants, auditors, lawyers and other professional advisers in relation to various corporate matters
• Ensure financial records are prepared and lodged in a timely manner

Skills and experience

• Understanding of Board member duties and responsibilities
• High computer literacy including MS Teams and MS Office applications
• Commitment to the role and ability to devote required time and diligence
• Ability and willingness to learn necessary skills and competencies
• Excellent communication and team work
• Time management and task prioritisation skills
• Attention to detail

Highly Desirable

• Experience as a Board or Committee Secretary or in a similar governance role
• Experience in an administrative role in a professional environment
• Legal qualifications and/or experience will be viewed upon favourably
• An ability to work autonomously, but as an effective team member to achieve the organisations goals

About No More Butts

No More Butts is taking action on the single biggest contributor to litter in Australia and around the world - cigarette butts. Made from cellulose acetate, cigarette butts are not biodegradable and leach harsh chemicals into the natural environment. It has been reported to take 15 years for a cigarette butt to break down in seawater, causing damage to marine life and has the ability to enter the food chain as a microplastic. Cigarettes are also considered to be a major contributor towards fires.

Based in Queensland, Australia, No More Butts is a registered charity with the Australian Charities and Not-for Profits Commission. It holds a Deductible Gift Recipient status, having been entered onto the Register of Environmental Organisations in 2020.

Our vision is a Butt Free Environment. We have a serious cause, BUTT, we do like to be a bit cheeky.

Volunteering

As a volunteer with No More Butts, you will be contributing your valuable time to an incredible cause. By volunteering with us, you will help build awareness and create solutions to protect our natural environment by assisting in the reduction of cigarette butt litter.

Your application

If your background and passion suit our purpose and culture, we'd love you to apply. We will review and reply to all applicants, whether successful or not. Successful applicants would require a video interview, where you will be asked some questions and asked to showcase your previous experience relating to your application.