Special Olympics Australia is a not-for-profit organisation that provides regular sports training, competition opportunities, and development programs for people with an intellectual disability across Australia.

The Secretary is primarily responsible for the documentation and communication of all Club Leadership Team activities.

The role will provide key administrative support for the Club Chair and Leadership Team, and will also be required to complete additional ad-hoc tasks as required to ensure agreed outcomes are met.

Key Responsibilities

• Organizing meetings, preparing and distributing agendas, record and distribute minutes, receive and disseminate correspondence and other relevant matters as required by the Club Chair
• Act as communications liaison between the Club, State and SOA.
• Provide general administrative support to the State Chair including providing a link to members and outside agencies as needed.
• Support compliance with the SOA code of conduct by all members of the Club
• Compliance with all WH&S legislation and SOA WH&S Policy
• Assist Club LT with Club Accreditation process – every 2 years
• Assist Club LT with compiling nominations for annual SOA Awards
• Provide timely and expedient Club communications to members as required

Key Tasks Performance

• Ensure meeting minutes are accurately recorded and disseminated to Club LT, State LT and SOA members within two weeks
• Timely communication of relevant correspondence or business matters to Club LT members as required
• Address admistrative support tasks for the Club LT in a timely manner
• Attend events where appropriate
• Register and accurately maintain complaints and WH&S register
• Report Club LT changes to the State LT within two weeks of change

Essential Requirements

• Working with Children Check
• Excellent organisation and communication skills
• Ability to work productively with other Club LT members
• Demonstrated planning skills
• Minimum of 3 years relevant experience in administrative or office support role

Desirable Criteria

• National Police / Criminal History Check
• Previous experience with a not for profit or disability organisation
• Previous experience as a committee secretary in a comparable organisation

Please send your resume and a cover letter (no longer than 1 page) detailing your experience, suitability, and availability for this position by emailing us at hrvolunteer@specialolympics.com.au. Please note that if you do not include these documents, your application shall not be considered.

Special Olympics Australia is a child safe organization and conducts relevant checks as part of a volunteer screening.