COMPANY SECRETARY (VOLUNTEER)

Engagement: 10 hours per month (voluntary) Includes flexibility for via remote work.

Commencement: ASAP

Location: Remote

Reports to: Chair

Rafiki Mwema is seeking for a (volunteer) Company Secretary to join their team. The role will be reporting to the Chair of the Board of Directors, and will be responsible for the efficient administration of the organisation, particularly ensuring compliance with statutory and regulatory requirements and for ensuring that decisions of the board of directors are implemented.

About Rafiki Mwema Australia

Vision Statement

A safe childhood for every Kenyan

Mission Statement

To support Kenyan children through trauma by providing education, safe spaces and necessities of life

Role responsibilities

Board meetings & processes

• Liaising with the Chair to settle annual calendars and agendas for meetings of the Board of Directors, and for the Annual General Meeting, booking calendars, assisting to draft papers, collating and circulating meeting packs;

• Ensuring all meetings are properly convened; attending the Annual General Meeting and meetings of the Board of Directors; taking minutes for all meetings

• Drafting circular resolutions as required

Statutory registers

• Managing registers of members, directors, conflicts of interest

Regulatory obligations

• Preparing and lodging returns/filings with ASIC, ACNC and state fundraising regulators

Australian Operations Committee

• Chair the Australian Operations Committee, which oversees the Australian employees of Rafiki Mwema and the Volunteer Co-Ordinator

General correspondence

Policies & Records management

• Developing and maintaining policies

• Maintain high level of record keeping and documentation to meeting all compliance requirements

Governance

• Advising the board on good practice in corporate governance
• Competencies
• Minimum 5 years practical experience with compliance and general company secretarial duties, and knowledge of a director’s responsibilities
• Excellent written and verbal communication skills
• Good interpersonal skills - able to work in a dynamic, small team environment
• Accuracy and attention to detail
• Good organisational and time management skills
• Knowledge of, and experience, in the not-for-profit regulatory environment in Australia preferred.
• A Police check will be required to be completed by the successful applicant.