3rd Space is currently recruiting 2 Executive Assistants to support the Senior Leadership Team and CEO.

You will be working closely with the CEO and/or a Senior Manager to provide support as directed. You will assist with day-to-day tasks, administrative duties, ad-hoc projects and business activities.

Duties Include: • Organising and maintaining hard copy and electronic files • Assisting the Operations Manager with setting up and maintaining the structure of company-wide electronic filing system • Collating documents to prepare for meetings, such as Board papers and reports • Managing and troubleshooting minor IT matters that require on site attention • Drafting non-confidential documents for the CEO or Senior Leadership Team • Setting up the CEO diary with regular appointments including details such as reporting requirements • Taking meeting minutes of the Senior Leadership Team fortnightly meeting • Any other task as instructed by the Senor Manager.

THE RIGHT CANDIDATE Successful candidates: • Are able to show initiative in completing tasks • Are organised and have strong attention to detail • Are able to multitask and effectively prioritise tasks • Have exceptional verbal and written communication • Are able to maintain strict professional boundaries • Are able to work within the parameters of the volunteer role • Are able to take direction and strictly adhere to policies and procedures • Have an open mind and ability to provide service without judgement • Practice self-care and have the capacity to ask for support themselves as needed

Previous experience in Administration or Personal Assistant Roles is preferred

These are flexible Part Time positions. An on-going commitment of at least 6 months will be required, however the days can be negotiated according to availability and in alignment with the manager's diary. Each role will not exceed 15 hours per week.

If you are interested in this Opportunity, please submit your CV and brief cover letter outlining your availability.